Very Effective

Moderately Effective

Somewhat Effective

Not Effective

Unsure

Community stakeholders had multiple opportunities and formats to participate in the engagement process at times, locations, and in languages most accessible to them. The agency identified key stakeholders who were missing in collaboration with existing community stakeholders and made clear efforts to engage with those identified as missing from the process.

A sufficient number of community stakeholders in communities most impacted knew about the engagement process and were able to participate. The agency worked with those at the table to identify who was missing from the engagement process and made some efforts to include those missing.

Communication about engagement was unclear. The agency might have worked to identify who was missing from the engagement process but did not work directly with those already at the table to do so.

There was no specific or transparent effort to connect with or include key community stakeholders in the engagement process. The agency did not make direct efforts to identify who was missing from the engagement process.

Unable to determine the effectiveness of the process

Very Effective

Moderately Effective

Somewhat Effective

Not Effective

Unsure

The engagement effort provided a collaborative process to identify potential negative impacts of the proposed project and how to best mitigate those harms. The agency was transparent about what it could and could not do and provided a clear process on how the agency would follow up on concerns raised.

Potential negative impacts were discussed at points, but there was no intestinal effort to collaborate with participants on how harm could be mitigated. It was unclear what was and was not in the agency’s control. There was information provided on how the agency would follow up on concerns raised.

While the process was there, the agency was not fully transparent about what it could and could not do and did not provide a clear plan on how the agency would follow up to concerns raised.

There were no discussions on potential negative impacts or the proposed projects and how to mitigate them. There was no clear process provided on how the agency would follow up on concerns raised.

Unable to determine the effectiveness of the process

Very Familiar

Moderately Familiar

Somewhat Familiar

Not Familiar

Unsure

Engagement Staff built upon existing relationships and took proactive steps to build new relationships prior to the engagement process. They partnered with CBOs or community members to lead the engagement because of their experience living or working in the community in a prior context.

There was room for improvement forg relationships and understanding of the community. Preliminary conversations with the community took place, and efforts were made to close gaps in community relationships/understanding during the engagement process.

Engagement staff made minimal effort to build relationships with community-based organizations or community members prior to the engagement process beginning. Some effort was made to close gaps in community relationships/understanding during the engagement process.

Engagement staff did not make a transparent effort to close these gaps in community relationships/understanding at any point in the engagement process.

Unable to determine the effectiveness of the process.

Very Accurate

Moderately Accurate

Somewhat Accurate

Not Accurate

Unsure

Community-based organizations or community representatives were invited to serve in a greater capacity and were compensated to very accurate to the level of participation and hours contributed.

Community-based organizations or community representatives were compensated moderately accurate to the level of participation and hours contributed.

Community-based organizations or community representatives were given incentives to participate that did not fully match the level of participation or hours contributed.

Community-based organizations or community representatives were not invited to serve in a greater capacity and/or were not compensated for the time they spent participating.

Unable to determine the effectiveness of the process.